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CANADA CRICKET UMPIRES ASSOCIATION
ARTICLE 1
1. NAME
The name of the Association shall be the “Canada Cricket Umpires Association”, hereinafter referred to as the “Association”.
2. THE SEAL
The Seal of the Association shall be in such form as shall be prescribed by the Executive Committee of the Association and shall have the words “Canada Cricket Umpires Association” endorsed thereon.
3. HEAD OFFICE
Until changed in accordance with the act, the Head Office of the Association shall be in the City of Toronto, in the Province of Ontario.
ARTICLE 2
AIMS AND OBJECTIVES
The Association shall be a non-profit organization, whose Aims and Objectives (hereinafter referred to as the “Aims and Objectives”, shall be:
(i) To promote and advance the status, role, authority, and influence of cricket umpires, individually and collectively throughout Canada at all levels.
(ii) To promote high standards of umpiring nationally at all levels of the game by conducting formal training courses, qualifying examinations, assessment and development programs, and any other means approved by the Executive Committee.
(iii) To promote high standards of umpire training locally at all levels of the game through the provision of instructor introduction courses, advanced instructor and examiner training, and development and assessment programs.
(iv) To advise, act on behalf of, and generally support the interests of the Association’s members in matters of appointment of umpires and contract negotiations.
(v) To develop, build upon and maintain close collaborative working relationships with cricket governing bodies and other umpire associations in Canada and overseas.
(vi) To encourage and assist in the formation of constituent branches and affiliated associations in Canada for initiation fees and the application of the Laws of Cricket to further the Aims and Objectives of the Association.
(vii) To provide umpires, when requested to do so, by members of any organized cricket league, associations and school boards to officiate in cricket matches.
BY-LAWS
ARTICLE 1
MEMBERSHIP
Section 1
(i) Membership of the Association shall be open to persons and cricket umpire organizations that are interested in umpiring and umpiring related matters. A member of the Association in good standing may recommend applicants for membership.
(ii) Applications for membership must be submitted to the Secretary on the prescribed form and must be accompanied by the initiation fee, which is non-refundable (see Article 8).
(iii) The Executive Committee shall review all applications for membership. The Secretary shall notify the applicant in writing about the status of his/her application.
Section 2
The Association shall establish three (3) categories of membership:
(i) Regular Membership
(ii) Associate Membership
(iii) Honorary Membership
(i) Regular Membership
a. Regular Members shall apply for membership on the prescribed form to the Secretary of the Association.
b. Regular Members shall pay the annual membership dues stipulated by the Executive Committee and shall enjoy all the rights and privileges of the Association.
(ii) Associate Membership
a. Associate Members (individuals and/or organizations) shall apply for membership on the prescribed form to the Secretary and shall pay the membership dues stipulated by the Executive Committee each year for Associate Members.
b. Associate members shall be persons who may not be active and practicing umpires, but who may have interest in umpiring and umpiring related matters, and who may contribute to the development and improvement of the Association.
c. Associate Members shall pay the annual membership dues stipulated by the Executive Committee and shall enjoy all the rights and privileges of the Association.
d. An organization that has been granted Associate Status shall be entitled to one representative and one vote at all meetings.
(iii) Honorary Membership
a. Honorary Members shall be persons of highest repute, who have been active in cricket, or who were involved in umpiring or cricket, or who have provided sterling contributions to cricket, or whose membership will enhance the reputation of the Association.
b. People eligible for Honorary Membership shall be recommended by a member in good standing and approved by a unanimous vote of the Executive Committee.
c. Honorary members shall not pay the application fee or the annual membership dues and shall have no voting rights at meetings.
ARTICLE 2
TERMINATION
(i) A member may terminate his or her membership with the Association at any time. The effective date of the termination shall be the date the letter is received by the Secretary.
(ii) In addition, a member who fails to pay the annual membership dues or any levy established by the Executive Committee shall automatically forfeit his/her membership. The Secretary shall notify members in writing when membership fees are due.
ARTICLE 3
REINSTATEMENT
(i) Members who are expelled from the Association may re-apply for reinstatement in writing to the Secretary of the Association after one (1) year. The initiation fees and the membership dues must accompany the re-application.
(ii) The Executive Committee shall review applications for re-instatement to determine whether the applicant merits re-instatement to the Association. The application for re-admittance may be approved or rejected upon a unanimous vote of the Executive Committee.
(iii) Membership dues, fees or levies that remain unpaid prior to the suspension or expulsion of a member must be paid at the time the application is submitted for re-instatement.
ARTICLE 4
1. MEMBERSHIP MEETINGS
Regular Membership Meetings shall be held at least two (2) times per year at a place deemed convenient by the President after consultation with the Executive Committee.
The agenda for the meeting shall be as follows:
(i) Review of the minutes of the previous Regular Meeting
(ii) Correction and confirmation of the minutes of the previous Regular Meeting
(iii) Review of correspondences
(iv) Financial review
2. ANNUAL GENERAL MEETINGS
The Annual General Meeting of the Association shall be held by March 31st every year at such time and place deemed convenient after consultation with the Executive Committee.
The agenda of the meeting shall be as follows:
(i) Review the minutes of the previous Annual General Meeting
(ii) Correction and confirmation of the minutes of the previous Annual General Meeting
(iii) Review correspondences
(iv) Review the President’s Annual Report
(v) Review the Secretary’s Report
(vi) Review the Education/Certification Officer’s Report
(vii) Review the Treasurer’s Report
(viii) Review of Vice President’s Report
(ix) Review the Public Relations Officer’s Report
(x) Conduct any other business
(xi) Election of officers
3. NOTICE OF MEETINGS
(i) The Secretary shall provide notices in writing/by email to members at least fourteen (14) days prior to the scheduled date of the Annual General Meeting.
(ii) The Secretary shall provide notices in writing/by email to the members at least fourteen (14) days prior to the schedule date of the Regular Membership meetings.
4. QUORUM
(i) At all Executive Committee meetings, three (3) Executive members shall constitute a quorum.
(ii) At an Annual General Meeting or a Regular/Emergency Meeting, ten (10) financial members plus three (3) Executive members present shall constitute a quorum.
ARTICLE 5
1. OFFICERS OF THE ASSOCIATION
The Officers of the Association shall be:
(i) President
(ii) Vice President
March 2024
(iii) Secretary
(iv) Treasurer
(v) Assistant Secretary/Assistant Treasurer/Public Relations Officer
(vi) Education/Certification Officer
All Executive positions shall be for a two (2)-year period. The President, Secretary and Treasurer shall be up for election in even years, while the Vice President, Assistant Secretary/Assistant Treasurer/Public Relations Officer and Education/Certification Officer shall be elected in odd years.
2. EXECUTIVE COMMITTEE
(i) There shall be an Executive Committee comprising all the Officers elected at the Annual General Meeting of the Association. The Executive Committee shall formulate and establish policies and guidelines for the general operations of the Association.
(ii) The Executive Committee shall be empowered, and shall reserve the right, to suspend or expel a member or members from the Association for activities which may be deemed contrary to the aims and objectives of the Association and its members. These may include, but are not limited to:
(a) Conduct deemed to be prejudicial to the Association, which may bring disrepute to the Association and its members.
(b) Violations of the Code of Conduct and Ethics of the Association (see Article 16).
3. OTHER COMMITTEES
The President shall appoint a Chairperson for each of the following Committees:
(i) The Disciplinary Committee will be headed by the Vice-President with the Assistant Secretary serving as the Secretary of the Committee.
(ii) The Scheduling Committee
(iii) The Planning and Social Committee
The respective Chairpersons of the Committees in (ii) and (iii) will select from the membership whom they desire to serve on these Committees.
ARTICLE 6
DUTIES OF OFFICERS
All elected Executives shall hold office for one (1) term of two (2) years commencing immediately after the conclusion of the meeting to elect the Officers of the Association.
1. President
(i) The President shall function as the Chief Executive Officer of the Association and shall be responsible for the general supervision of the administrative and financial operations of the Association.
(ii) The President shall preside at all Regular, Annual and Executive Committee Meetings, or other meetings deemed necessary by the President in consultation with the Executive Committee.
(iii) The President, in conjunction with the Executive Committee, shall appoint Chairpersons of such committees, as deemed necessary, to fulfill the functions of the Association, or as determined by the Executive Committee. The President shall be the ex-officio member of each Committee.
(iv) The President, in consultation with the Executive Committee, shall have the authority to call meetings and determine the place and time when such meetings will be held.
2. Vice-President
(i) The Vice-President shall function in the capacity of the President in the absence of the President due to illness, or other unavoidable circumstances. The Vice-President, while functioning as President, shall have all the rights and privileges of the President.
(ii) The Vice-President, from time to time, may advise the President on all matters pertaining to the effective and efficient operations of the Association. The Vice-President shall serve in any capacity so directed by the President.
3. Secretary
(i) The Secretary shall be responsible for the administrative functions of the Association and communicate with members.
(ii) The Secretary shall maintain a record of membership dues and fines.
(iii) The Secretary shall receive official correspondences on behalf of the Association and maintain and manage a correspondence file.
(iv) The Secretary shall establish and maintain a record of the names, addresses and telephone number listings of officials and members of the Association.
(v) The Secretary shall ensure that proper notes and accurate minutes of the proceedings at Regular, Annual and Executive Committee meetings of the Association are recorded.
(vi) The Secretary shall retain custody of the Corporate Seal.
4. Assistant Secretary/Assistant Treasurer/Public Relations Officer
(i) The Assistant Secretary/Assistant Treasurer/Public Relations Officer shall function in the capacity of the Secretary and/or the Treasurer due to illness or other unavoidable circumstance. The Assistant Secretary/Assistant Treasurer/Public Relations Officer, while functioning as Secretary and/or Treasurer, shall enjoy all the rights and privileges of the Secretary and/or the Treasurer.
(ii) The Assistant Secretary/Assistant Treasurer shall assist as necessary in the day-to-day operations of the Association and shall carry out such duties as may be assigned by the Secretary and or Treasurer.
(iii) The Public Relations Officer shall provide media or other publications with reports of umpiring activities for publishing throughout the year.
(iv) The Public Relations Officer shall arrange and obtain press, television, radio, social media and online coverage for all events sponsored by the Association.
(v) The Assistant Secretary Secretary/Assistant Treasurer/Public Relations Officer shall perform such other pertinent duties as the President or Executive Committee may determine from time to time.
(vi) The Public Relations Officer shall be responsible for obtaining sponsorship and grants for the Association.
5. Treasurer
(i) The Treasurer shall have care and custody of, and be responsible for, the funds of the Association.
(ii) The Treasurer shall prepare and maintain records of financial transactions conducted on behalf of the Association.
(iii) The Treasurer shall open and maintain accounts at banks or other financial institutions.
(iv) The Treasurer shall advise the Executive Committee on the most prudent methods to invest the finances of the Association.
(v) The Treasurer shall endorse any payments in the name of the Association and deposit all monies collected on behalf of the Association at the bank, or designated financial institutions, no later than ten (10) days after the Treasurer receives such monies.
(vi) The Treasurer shall issue a receipt for all monies received on behalf of the Association.
(vii) The Treasurer shall disburse monies only upon receiving approved receipts.
(viii) The Executive Committee shall authorize three (3) signatures for each account at the bank or financial institutions. Funds may not be withdrawn without the signatures of the Treasurer and one (1) of the other two (2) authorized signatures.
(ix) The Treasurer shall reconcile bank and/or financial institution statements each month to ensure there are no discrepancies.
(x) The Treasurer shall present an audited financial report to coincide with the close of the fiscal year of the Association, which will be presented at the Annual General Meeting. Financial reports shall also be made available for Regular and Executive Committee Meetings, or as directed by the President in consultation with the Executive Committee.
6. Education / Certification Officer
(A) The Education / Certification Officer shall select a Committee of four (4) other members from the membership, and the Committee shall be called the Education and Training Committee. The Education / Certification Officer and the Committee shall be responsible for carrying out the following duties:
(i) Draw up a syllabus for the training of umpires in Canada.
(ii) Appoint supervisors, invigilators, and oral examiners.
(iii) Set and mark questions for all examinations and decide on the structure of questions for discussions at the oral examinations.
(iv) Assess and grade umpires, as per the MCC guidelines.
(B) GRADING OF UMPIRES
Umpires shall be graded as follows:
(i) Level 1: Qualified to umpire Junior and Senior club cricket. Umpires must take the Level 1 Course and obtain a passing grade.
(ii) Level 2: Qualified to umpire Junior and Senior club cricket, league cricket and representative matches. Umpires must have Level 1 Certificate and at least one (1) year umpiring experience. Umpires must also take the Level 2 Course and obtain a passing grade.
(iii) Level 3: Qualified to umpire inter-Provincial cricket. Umpires must have Level 1 and 2 Certificates and must have at least two (2) years’ umpiring experience. Umpires must also take the Level 3 Course and obtain a passing grade.
(iv) Level 4: Qualified to umpire any level of cricket in Canada or elsewhere. Umpires who have qualified as a Full Member of the West Indies Cricket Umpires Association (WICUA) by passing the WICUA Final Written, Practical and Oral Examinations. Umpires must take the Level 3 Course and obtain a passing grade. Umpires must also have three (3) years’ umpiring experience and must be a member of the Association for two years consecutively.
3. RIGHTS OF APPEAL
(i) Any member contesting a decision or ruling may appeal in writing to the Secretary within fourteen (14) days after being notified of the decision or ruling. If the appeal is granted, the member shall be heard by the Executive Committee at a date, time and venue set by the Executive Committee.
(ii) After an appeal is heard, the decision of the Executive Committee shall be final.
(iii) Pending the decision of any appeal, all penalties imposed shall be held in abeyance until the final decision of the appeal.
ARTICLE 7
FUNDRAISING
Members shall not hold any form of fund-raising using the Association's logo or letterhead without the consent of the Planning and Social Committee and the approval of the Executive Committee.
ARTICLE 8
MEMBERSHIP FEES
(i) The Executive Committee shall establish the annual initiation fees paid by all new members and will have the powers to adjust the fees each year as it sees fit.
(ii) The Executive Committee shall establish the annual membership fees paid by all members and will have the powers to adjust the fees each year as it sees fit.
(iii) Changes to the annual membership fees must be communicated to the members before the Annual General Meeting and shall be effective on or before March 31 of each year.
ARTICLE 9
EXECUTIVE COMMITTEE MEETINGS
(i) The President shall convene meetings of the Executive Committee after consultation with the Secretary and together shall determine the venues of such meetings.
(ii) At the meetings of the Executive Committee, each member shall be eligible to one (1) vote. The President shall not have a primary vote, but may cast a deciding vote in the event of a tie.
ARTICLE 10
NOTICE OF EXECUTIVE MEETINGS
(i) The Secretary shall provide notices in writing/by email to Executive Members at least fourteen (14) days prior to the scheduled date of the meetings.
(ii) In the event of an emergency, the President may convene a meeting of the Executive Committee upon three (3) days’ notice to members of the Committee. The President, in consultation with members of the Executive Committee, shall determine what constitutes an emergency.
(iii) Emergency meetings can be convened either in person or virtually.
ARTICLE 11
VOTING
(i) Each financial member shall be eligible to one (1) vote at Regular Meetings, Annual General Meetings, or Emergency Meetings of the Association. The President will not have a primary vote, but shall cast the deciding vote in the event of a tie.
(ii) Voting for the election of Officers shall be cast by secret ballot. All other voting shall be conducted by a voice vote, except where the President or Returning Officer may put a question to the floor to determine other methods of voting.
(iii) To be eligible to vote, a member must be in good financial standing. To be eligible to run for election as an Officer, a member must have attended one-half of the legally constituted meetings that have taken place over the past twelve (12) months. Ballots shall be distributed to eligible members at the Annual General Meeting, who shall be entitled to one (1) vote for each elected Officer. A motion shall be moved after the election of officers to have all ballots destroyed.
(iv) Financial members who are absent when elections are being conducted shall be eligible for nomination and election, provided the absent member submits a written notification to the Secretary, two (2) days prior to the meeting, indicating his/her intention to accept nomination and election as any Officer.
(v) To be nominated for President, Vice President and Treasurer, the candidate must be an Executive Member for three (3) years consecutively.
(vi) A candidate seeking to be nominated as an Officer except President, Vice-President and Treasurer must have served the Association for a minimum of three (3) years consecutively.
ARTICLE 12
FINANCIAL YEAR
The financial business of the Association shall be conducted on a fiscal yearly basis. Unless otherwise decided by the Executive Committee, the financial year shall commence on January 1 of each year and end on December 31 of the same year.
ARTICLE 13
1. AUTHORITY
The Executive Committee shall have jurisdiction over matters not specifically covered in the Constitution or rules established by the Association to supplement the Constitution.
2. EXECUTION OF DOCUMENTS
(i) Contracts, documents, or any instrument in writing requiring the signature of the Association shall be signed by any two of the following: President, Vice President, Secretary, Treasurer, or Examination/Certification Officer and all contracts, documents and instruments in writing so signed shall be binding upon the Association without any further authorization or formality.
(ii) All cheques shall be signed by the Treasurer and the President or the Secretary.
(iii) The Seal of the Corporation, when required, may be affixed to contracts, documents, and instruments in writing by the Officers of the Association.
ARTICLE 14
AMENDMENTS
(i) Request from members to amend the Constitution must be submitted in writing/by email to the Secretary, specifically stating the section(s) of the Constitution to be amended. Articles of the Constitution may be amended only by a two-thirds (2/3) majority vote of all financial members present at an Annual General Meeting, or at an Emergency Meeting, specifically called for that purpose.
(ii) The Secretary shall schedule an Emergency Meeting within fourteen (14) days from the date the notice was received requesting a meeting to amend the Constitution. The Secretary shall notify members in writing at least seven (7) days prior to such Special Meeting and specifically state the purpose of the meeting.
ARTICLE 15
DISSOLUTION
In the event of the dissolution of the Association, any assets remaining after the payment and satisfaction of debts and liabilities, shall be devoted to charitable organizations approved by the Executive Committee.
